CCJ database Prototype

One of the missions of CCJ is to offer access to research resources about Japanese experimental moving image works made in the 1950s-1980s. In the Database project, CCJ aims to provide a portal to existing collection information, including descriptive information about the works and the artists (on going process). Combined with the resources available on the CCJ website and other programs such as screenings, exhibitions, publication, and documentation of presentations, we carry out the "Dissemination" prong of our mission. Further, the Database documents the metadata we collect during our Collection Survey projects that includes assessment of the preservation conditions and inventory of existing copies (for internal access). This information helps us and our partners determine how to approach preservation projects. The database includes works made after the 1980s as a means to capture the oeuvre of an artist who began working during the 1950s-1980s. The Database Working Group comprised of experts in the field have led this project and will continue to refine it. Please note that this is a prototype and it is a work-in-progress. Thus far, participating institutional collections include the Yokohama Museum of Art and the Fukuoka City Public Library.

http://catalog.collabjapan.org/

Working Group Members

Laurie Duke
Grey Art Gallery, New York University
Ashley Blewer
Independent Consultant
Chad Nelson
Independent Programmer; Temple University Libraries
John Klacsmann
Anthology Film Archives
Peter Oleksik
The Museum of Modern Art

THE DATABASE PROTOTYPE PRODUCTION TIMELINE

2016 MAY IN TOKYO: JAPANESE ADVISORY GROUP MEETINGS
ON MAY 30TH AND JUNE 1, 2016, CCJ CONDUCTED TWO MEETINGS WITH THE JAPANESE ADVISORY GROUP.

The discussions included the following:

• In “access,” there is a mechanism of raising the value of an archive or collection, and creating a system that supports a mutually beneficial relationship between archives and users is desired.

• The cataloging system should be based on an open-source data management system dedicated to moving image material that incorporates prominent library metadata standard(s).

• Data maintenance programs used outside of Japan may have sustainability. On the other hand, if the use is complicated, there is danger that not everyone can use it.

• The issue of how to import/translate already existing data at institutions, and how to maintain updates, is a large topic of concern.

Attendees:
Sen Uesaki（Fine art & archival theories）
Yuka Uematsu（National Museum of Art, Osaka）
Takashi Echigoya（Aichi Prefectural Museum of Art）
Hideki Kikkawa（Tokyo National Research Institute of Cultural Properties ）
Chieko Kitade（21st Century Museum of Contemporary Art, Kanazawa）
Christophe Charles（Musashino Art University)）
Noriyuki Kurokawa（Editor, Researcher, Grambooks）　
Kenichi Kondo（Mori Art Museum）
Hirofumi Sakamoto（Postwar Japan Moving Image Archive）
Hiroko Tasaka（Tokyo Photographic Museum）
Kaori Tada（Tokyo Photographic Museum）
Mihoko Nishikawa（Museum of Contemporary Art, Tokyo）
Minoru Hatanaka（NTT Inter Communication Center（ICC））
Go Hirasawa（Meiji-Gakuin University）
Shuhei Hosoya（Media Art Research)
Ryo Ishikawa（Formerly at National Film Archive of Japan）
Yoneo Ota（Osaka University of Fine Arts, Toy Movie Museum）
Keiko Okamura（Tokyo Photographic Museum）
Kunitoshi Okuno（Nihon University）
Kim Jiha（Asian Culture Center）
Mariko Goda（IMAGICA West）
Nobukazu Suzuki（Tokyo Koon）
Akihiro Suzuki（SIG）
Tomoko Sekiguchi（ IMAGICA）
Hiroko Tasaka（Tokyo Photographic Museum）
Akira Tochigi（Formerly at National Film Archive of Japan）
Aki Nishikawa（Japan Foundation）
Go Hirasawa（Meiji-Gakuin University）
Keiji Matsumoto（Fukuoka City Library）
Kazuhiko Miura（National Film Archive of Japan）
Ryohei Mito（IMAGICA）
Atsuko Morimune（Kawasaki City Museum）
Roland Domenig（Meiji-Gakuin University）
Ann Adachi-Tasch

2017 MARCH IN BOSTON: MEETING WITH KUNIKO MCVEY
ON MARCH 4TH, 2017, KUNIKO MCVEY, LIBRARIAN FOR THE JAPANESE COLLECTION, HARVARD-YENCHING LIBRARY AT HARVARD UNIVESRITY.

Ms. McVey was interviewed by Ann Adachi-Tasch to respond to the discussion of the Tokyo Advisory Meetings, and gave recommendations including the topics of API integration, cross-search function, connecting to authority list, controlled vocabulary, automatic romanization, among other subjects.

2017 MARCH IN NEW YORK: ADVISORY COMMITTEE MEETING
ON MARCH 10TH, 2017, ADVISORY COMMITTEE MEETING WAS HELD IN NEW YORK.

Participants:
Lori Zippay, Executive Director, Electronic Arts Intermix (EAI)
Rebecca Cleman, Director of Distribution, Electronic Arts Intermix (EAI)
Laurie Duke, Head of Operations, Grey Art Gallery
Chad Nelson, Lead Technology Developer, Temple University Libraries
Go Hirasawa, Researcher/Curator, Meiji-Gakuin University
Julian Ross, Researcher/Curator, University of Westminster & Int’l Film Festival Rotterdam
Hiroko Tasaka, Curator, Tokyo Photographic Museum
Ann Adachi-Tasch, Executive Director, Collaborative Cataloging Japan

2017 JULY: REMOTE MEETING
ON JULY 16th, 2017, THE FIRST WORKING GROUP MEETING WAS HELD.

Chad Nelson, Lead Technology Developer, Temple University Libraries
Laurie Duke, Head of Operations, Grey Art Gallery; Invitee of CCJ’s 2016 Collection
Peter Oleksik, Associate Media Conservator, MoMA
Chiara Bernasconi, Assistant Director, Digital Media at MoMA
Ashley Blewer, Developer, NYPL
Ann Adachi-Tasch, Collaborative Cataloging Japan

SINCE THIS MEETING, THE WORKING GROUP CREATED AND REFINED THE DATABASE PROTOTYPE, TO SERVE THE FUNCTIONS IDENTIFIED IN THE INITIAL MEETINGS IN 2016 AND 2017.